Xero Accounts Setup

Configuring Xero for Standout Integration

Xero needs to have the following definitions to provide integration

Chart of Accounts

In your chart of accounts, we suggest the following are created, but if in doubt, seek advice from you accountant:

Revenue

• Code​​ a code of your choice.
• Name​​ a self-explanatory name.
• Tax Rate​ the required tax classification.

Chart Of Accounts Suggestion

Type	Code	Name	Description	Tax
Sales	1001	Tenant Rents		No Tax
Sales	1002	Bond requests		No Tax
Sales	1003	Repair invoices​​​		20% (VAT on income)
Sales	1004	Charges to tenants​​​		20% (VAT on income)
Sales	1005	Charges to landlords		20% (VAT on income)
Sales	1006	Recurring invoices​​​		20% (VAT on income)
Sales	1007	Invoices to Vendors		20% (VAT on income)
Sales	1008	Invoices to Solicitors		20% (VAT on income)

Note: If one or more of these are not configured in Standout, transfers will not occur, warnings are displayed

Configuring Standout for Xero Integration

Staff configuration

Those staff members that require access to transfer contacts/invoices to any Accounting System, they need this permission adding to their profile. To do this, click Administration/Staff/Staff member/Edit Staff. Then, choose Permissions and place a tick (or remove if required) against “Accounting Software Link”.

Branch configuration

Standout requires the following information to be entered (in Administration/Branch/Edit Branch/Accounts link

We recommend that the following Accounts link fields are left blank when configuring Standout/Xero for the first time. By leaving these fields blank, Standout will populate each of these fields with our Xero App configuration details. Enter your own ONLY if you’ve created them within Xero (developer functions).

Accounts link

Accounts system​​Xero

Xero Client ID​​​Standout App Client ID

Xero Client Secret​​Standout App Client Secret

Xero Webhooks Key​​Standout App Webhooks key

Invoice Start Date​​Send invoices after the date entered, by default Standout will initially suggest todays’ date, overwrite with an earlier date if required.

Rental chart account codes

Invoice number prefix​​An identifier to make searching for invoices

from Standout in Xero easier

Rent requests​​​Rent due invoices from Standout

Bond requests​​​Bond requests from Standout

Repair invoices​​Repair invoices charged to landlords against their properties

Tenant changes​​Invoices raised against tenants for a managed

property

Landlord charges​​Invoices raised against landlords for their property managed by an agent

Recurring invoices​​Invoices raised against a tenant for a managed

property

Sales chart account codes

Invoice number prefix​​An identifier to make searching for invoices from Standout in Xero easier

Vendor invoices​​Invoices raised against a vendor selling a property

Solicitor invoices​​Invoices raised against a property completion to be paid by the vendors solicitor

Note: You CANNOT use the same Invoice Number Prefix for Rentals and Sales – they MUST be unique

We do not recommend leaving them blank so that you’re able to identify Standout documents easily