Xero Accounts Setup
From Standout Property Manager Wiki Help
Configuring Xero for Standout Integration
Xero needs to have the following definitions to provide integration, this MUST be completed before you set up the link in Standout!!!!
Chart of Accounts
In your chart of accounts, we suggest the following are created, but if in doubt, seek advice from you accountant:
Revenue
- Code a code of your choice.
- Name a self-explanatory name.
- Tax Rate the required tax classification.
| Type | Code | Name | Description | Tax |
| Sales | 1001 | Tenant Rents | No Tax | |
| Other Income | 1002 | Bond requests | No Tax | |
| Sales | 1003 | Repair invoices | 20% (VAT on income) | |
| Sales | 1004 | Charges to tenants | 20% (VAT on income) | |
| Sales | 1005 | Charges to landlords | 20% (VAT on income) | |
| Sales | 1006 | Recurring invoices | 20% (VAT on income) | |
| Sales | 1007 | Invoices to Vendors | 20% (VAT on income) | |
| Sales | 1008 | Invoices to Solicitors | 20% (VAT on income) |
Note: If one or more of these are not configured in Standout, transfers will not occur, warnings are displayed
Configuring Standout for Xero Integration
Staff configuration
Those staff members that require access to transfer contacts/invoices to any Accounting System, they need this permission adding to their profile. To do this, click Administration/Staff/Staff member/Edit Staff. Then, choose Permissions and place a tick (or remove if required) against “Accounting Software Link”.
Branch configuration
Standout requires the following information to be entered (in Administration/Branch/Edit Branch/Accounts link
We recommend that the the App Accounts fields (the ones in italic below) are left blank when configuring Standout/Xero for the first time. By leaving these fields blank, Standout will populate each of these fields with our Xero App configuration details. Enter your own ONLY if you’ve created them within Xero (developer functions).
| Field | Description |
|---|---|
| Accounts system | Xero |
| Xero Client ID | Standout App Client ID (LEAVE BLANK) |
| Xero Client Secret | Standout App Client Secret (LEAVE BLANK) |
| Xero Webhooks Key | Standout App Webhooks key (LEAVE BLANK) |
| Invoice Start Date | Send invoices from the date entered, by default Standout will initially suggest todays’ date, overwrite with an earlier date if required. |
| Contact Start Date | Send contacts from the date entered, by default Standout will initially suggest todays’ date, overwrite with an earlier date if required. |
| Field | Description |
|---|---|
| Invoice number prefix | An identifier to make searching for invoices from Standout in Xero easier |
| Rent requests | Rent due invoices from Standout |
| Bond requests | Bond requests from Standout |
| Repair invoices | Repair invoices charged to landlords against their properties |
| Tenant changes | Invoices raised against tenants for a managed property |
| Landlord charges | Invoices raised against landlords for their property managed by an agent |
| Recurring invoices | Invoices raised against a tenant for a managed property |
| Field | Description |
|---|---|
| Invoice number prefix | An identifier to make searching for invoices from Standout in Xero easier |
| Vendor invoices | Invoices raised against a vendor selling a property |
| Solicitor invoices | Invoices raised against a property completion to be paid by the vendors solicitor |
Note: You CANNOT use the same Invoice Number Prefix for Rentals and Sales – they MUST be unique
We do not recommend leaving them blank so that you’re able to identify Standout documents easily