Xero Accounts Setup

Configuring Xero for Standout Integration

Xero needs to have the following definitions to provide integration

Chart of Accounts

In your chart of accounts, we suggest the following are created, but if in doubt, seek advice from you accountant:

Revenue

• Code​​ a code of your choice.
• Name​​ a self-explanatory name.
• Tax Rate​ the required tax classification.

{| class="wikitable" |+ !Type !Code !Name !Description !Tax |- |Sales |1001 |Tenant Rents | |No Tax |- |Sales |1002 |Bond requests | |No Tax |- |Sales |1003 |Repair invoices​​​ | |20% (VAT on income) |- |Sales |1004 |Charges to tenants​​​ | |20% (VAT on income) |- |Sales |1005 |Charges to landlords | |20% (VAT on income) |- |Sales |1006 |Recurring invoices​​​ | |20% (VAT on income) |- |Sales |1007 |Invoices to Vendors | |20% (VAT on income) |- |Sales |1008 |Invoices to Solicitors | |20% (VAT on income) |}

Note: If one or more of these are not configured in Standout, transfers will not occur, warnings are displayed

Configuring Standout for Xero Integration

Staff configuration

Those staff members that require access to transfer contacts/invoices to any Accounting System, they need this permission adding to their profile. To do this, click Administration/Staff/Staff member/Edit Staff. Then, choose Permissions and place a tick (or remove if required) against “Accounting Software Link”.

Branch configuration

Standout requires the following information to be entered (in Administration/Branch/Edit Branch/Accounts link

We recommend that the following Accounts link fields are left blank when configuring Standout/Xero for the first time. By leaving these fields blank, Standout will populate each of these fields with our Xero App configuration details. Enter your own ONLY if you’ve created them within Xero (developer functions).

Accounts link

Accounts system​​Xero

Xero Client ID​​​Standout App Client ID

Xero Client Secret​​Standout App Client Secret

Xero Webhooks Key​​Standout App Webhooks key

Invoice Start Date​​Send invoices after the date entered, by default

Standout will initially suggest todays’ date,

overwrite with an earlier date if required.

Rental chart account codes

Invoice number prefix​​An identifier to make searching for invoices

from Standout in Xero easier

Rent requests​​​Rent due invoices from Standout

Bond requests​​​Bond requests from Standout

Repair invoices​​Repair invoices charged to landlords against

their properties

Tenant changes​​Invoices raised against tenants for a managed

property

Landlord charges​​Invoices raised against landlords for their

property managed by an agent

Recurring invoices​​Invoices raised against a tenant for a managed

property

Sales chart account codes

Invoice number prefix​​An identifier to make searching for invoices

from Standout in Xero easier

Vendor invoices​​Invoices raised against a vendor selling a

property

Solicitor invoices​​Invoices raised against a property completion

to be paid by the vendors solicitor

Note: You CANNOT use the same Invoice Number Prefix for Rentals and Sales – they MUST be unique

We do not recommend leaving them blank so that you’re able to identify Standout documents easily

Accounts synchronisation

Branch selection

To begin the process a branch must be selected (if only one branch exists, that branch will be defaulted).

If you have not logged into Xero prior, you are required to click the Login to the accounts system.

To log in, you will need to log in with your Xero email address, password and be successful. Xero will prompt you to choose the required company to integrate.